ELECTION INFO

MEADVIEW CIVIC ASSOCIATION

Election

HORTICULTURAL PROGRAM

Term

3 YR

2 YR

3 YR

2 YR

1 YR

Position

President

Vice President

Treasurer

Director

Secretary

2024 Board Of Governors

Ron Balsamo

Sharon Baur

Norreta Caldwell

Larry Reilley

Don Swartz

Clyde Haggerty

2024 ELECTION RESULTS

Information

SPECIAL NOTICE TO ALL MCA MEMBERS LEGAL NOTICE OF ELECTION

THE NEXT ELECTION TO BE HELD ON MAY 24, 2025

VOTING WILL BE HELD IN PERSON FOLLOWING THE ANNUAL MEETING AT:

The Meadview Civic Association Auditorium

247 Meadview Blvd. Meadview, AZ 86444

Voting by Absentee Ballot: Members can request an absentee ballot, one for each lot on which an assessment is paid, which will list the slate of candidate dates, propositions, and the proposed By-Law changes. The request form for absentee ballots should be filled in and mailed to: Secretary of the Board, Meadview Civic Association, P.O. Box 217, Meadview, AZ 86444. Upon receipt of the request form, eligibility and number of votes entitled to be cast will be determined. The ballot(s) will be mailed to the requester with a return envelope addressed to the Secretary of the Board. After indicating your choice of candidates and By-Law changes, seal the ballot(s) in the envelope addressed to the Secretary of the Board. Absentee Ballots received after THE FRIDAY PRIOR TO THE ANNUAL MEETING mail pick-up, will be invalid. Walk-in Absentee ballots will be accepted in the MCA Office until 2 P.M., THE FRIDAY PRIOR TO THE ANNUAL MEETING.

In compliance with Arizona State Law regarding election procedures, we no longer have proxy voting.

Additionally, to conduct the election process fairly, there will be no last-minute nomination from the floor on election day. This will allow the "vetting" of applications to be fair and equal for the applicant who must go through the early process with the nomination committee.

The 2020 amended by-laws state the annual meeting will be held on the Saturday preceding Memorial Day and all ballots must be in on last business day prior to the annual meeting.

NOTE: According to the Policies and Procedures from the vote on 05/29/2020 membership meetings on the 2nd Saturday of the quarter, membership meetings will be April, May (Annual), July, October, and January. The next quarterly membership meeting will be July 10th, at 9 a.m. in the MCA auditorium.

I. Candidate Eligibility:

A slate of candidates, all of whom are members in good standing of the Meadview Civic Association, shall be selected by a nominating committee. The consent of all candidates shall be obtained before placing their names on the ballot. At the annual meeting a member present may nominate a member for the Board of Governors. No write-in candidates shall be accepted unless nominated at the annual meeting. No member nominated at the annual meeting shall be considered unless the candidate consents to serve if elected. The presiding officer shall limit nominating speeches from the candidate to one (1) minute each.

II. Who May Vote:

Only members in good standing will be eligible to vote. To be a member in good standing that all association assessments on lots being voted, have been paid in full by 2 P.M., THE FRIDAY PRIOR TO THE ANNUAL MEETING.

III. Voting Eligibility:

A person eligible to vote in this election must be the owner or co-owner of Meadview property which is presently being assessed by the Association. One vote only may be cast for each lot so assessed. Where a lot or lots are owned by one or more persons, only one of the persons names as co-owner may vote for any one lot. Only one vote per lot is allowed. You may vote by absentee ballot if unable to attend the meeting. You must request your absentee ballot from the Secretary of the Board. Carefully follow the instructions sent with your ballot(s) and return to the Secretary. ABSENTEE BALLOTS MUST BE RECEIVED BY THE SECRETARY OF THE ASSOCIATION BY THE CLOSE OF THE LAST BUSINESS DAY PRIOR TO THE ANNUAL MEETING.

IV. Verification of Voting Eligibility:

Each prospective voter will be required to present proper identification prior to receiving the ballot(s) for voting. Association records will be checked to verify that such person is a member in good standing. Each prospective voter will then be given the specific number of ballots, one for each member lot, and will then cast his/her ballot(s) immediately after verification. Voting hours shall be from the conclusion of the annual meeting to 2:00 p.m. There shall be no electioneering within one hundred (100) yards of the polling place.

V. Ballots for Voting:

Subsequent to verification of eligibility to vote, members will be given one (1) ballot for each lot for which he/she is authorized to cast a vote. Members, after verification of eligibility to vote, and receiving the ballot(s) shall proceed to vote and deposit said ballot(s) in the ballot box within ten (10) minutes. A member voting for more than ten (10) ballots shall have multiples of ten (10) minutes for each ten (10) ballots being voted.

VI. Voting Procedures:

A. In accordance with the desires of the majority of the Association members as expressed at the June 5, 2022 meeting and at the prerogative of the present Board of Governors as authorized in Article III, Section I of the By-Laws of the Association, the number of persons to sit on the Board of Governors shall be six (6).

B. Place an “X” in the box beside the name of each candidate you wish to vote for. On all propositions, place an “X” in the appropriate box. On all proposed By-Laws changes mark an “X” in the appropriate box.

C. Fold your ballot and deposit in the ballot box provided.

NOTE: Voting for more candidates than seats available will invalidate the ballot.

VII. Ballot Counting:

A. After all the ballots have been cast, the Election Committee will open the ballot box and proceed to count and record the votes.

B. To verify proper performance in all aspects of the election, the election will be monitored by appointed Association members.

VIII. Installation of Officers:

A. Immediately after the determination of names of the winning candidates, the newly elected members will assume their positions on the Board.

B. In accordance with Article III of the Association By-Laws, the Board members will be elect executive officers from their owns ranks. The executive officers of the Association shall be President, Vice-President, Secretary, Assistant Secretary, Treasurer, and Assistant Treasurer.

C. This Board of Governors shall manage and control the business affairs of the Association in accordance with the terms and conditions of the Articles of Incorporation and the By-Laws of the Association.

IX. Voting by Absentee Ballot:

Members can request an absentee ballot, one for each lot on which an assessment is paid, which will list the slate of candidate dates, Propositions, and the proposed By-Law changes. The request form for absentee ballots should be filled in and mailed to: Secretary of the Board, Meadview Civic Association, P.O. Box 217, Meadview, AZ 86444

Upon receipt of the request form, eligibility and number of votes entitled to be cast will be determined. The ballot(s) will be mailed to the requester with a return envelope addressed to the Secretary of the Board. After indicating your choice of candidates and By-Law changes, seal the ballot(s) in the envelope addressed to the Secretary. Walk-in Absentee ballots will be accepted until 2 P.M., THE FRIDAY PRIOR TO THE ANUUAL MEETING. Absentee Ballots received after THE FRIDAY PRIOR TO THE ANNUAL MEETING mail pick-up will be invalid. Upon receipt the sealed envelope with the absentee ballot showing the Bar Code of the voter shall be logged in and placed in a locked ballot box. On Election Day, the Election Committee will remove the ballot from the envelope for counting purposes.